Position Reclassification Requests

The requesting department submits a completed Reclassification Request Form HR 101 to the Office of Human Resources (OHR) for review. A completed request form will include the following: 

• The active Position Identification Number (PIN) attached to the vacant position. 
• The business/operational justification for the reclassification. (Why the University needs this position to be reclassified) 
• A new job description referencing the duties and responsibilities of the reclassified position. 
• A department organizational chart referencing where the reclassified position “sits” within the department, the position the reclassified position will report to, and if any classifications will be reporting to the reclassified position.
• All necessary department signatures acknowledging review and approval of department leadership. 

Following receipt of a completed Reclassification Request form, OHR will conduct a classification review. If the results of the classification review find a reclassification is justified/appropriate: 

• OHR will provide a written summary of the findings to the requesting department. 
• The requesting department will include the OHR Reclassification Form with their recruitment request to OHR Talent & Acquisition through the standard hiring process. 

If a reclassification is not justified/appropriate, OHR prepares a document with the findings for the requesting department leadership. OHR will consult with the requesting department to determine options to address the need. 

The requesting department submits a completed Reclassification Request Form HR 101 to the Office of Human Resources (OHR) for review. A completed request form will include the following: 

• The active Position Identification Number (PIN) attached to the occupied position.
• The business/operational justification for the reclassification. (Why the University needs this position to be reclassified) 
• A new job description referencing the duties and responsibilities of the reclassified position. 
• A department organizational chart referencing where the reclassified position “sits” within the department, the position the reclassified position will report to, and if any classifications will be reporting to the reclassified position.
• All necessary department signatures acknowledging review and approval of department leadership. 

Following receipt of a completed Reclassification Request form, OHR will conduct a classification review. If the results of the classification review find a reclassification is justified/appropriate: 

• OHR will provide a written summary of the findings to the requesting department.
• OHR will create an employment reclassification letter to be reviewed and signed by the employee occupying the position being reclassified. 

If a reclassification for an exempt position is not justified/appropriate, OHR prepares a document with the findings for the requesting department leadership.

If a reclassification for a non-exempt position is not justified/appropriate, OHR will prepare a document with the findings and provide to the parties as directed under the current Memorandum of Understanding between American Federation of State, County and Municipal Employees (AFSCME) and Morgan State University Non-Exempt Bargaining Unit. 

If a reclassification results in a change to the salary associated with the position, the following will be applied: 

1. Exempt positions that are being reclassified may be granted up to a 6% salary increase, and will be aligned with internal salary equity. Increases above 6% must have the approval of the President of the University.
2. Non-exempt positions that receive a reclassification of one (1) pay grade higher will result in a 6% increase and reclassifications receiving a two (2) or more pay grade higher change will result in a 12% increase to the incumbent's current salary, up to the maximum of the new pay range. The maximum salary increase for a non-exempt position reclassification is 12%. 
3. If a position is found to be classified too high and the pay range needs to be lowered, Morgan State University will not change the incumbent's salary; however, upon vacancy, the new pay rate will be utilized for hiring purposes.