Timesheets

Timesheet Submission Guidelines

All web timesheets for REGULAR employees must be submitted and approved by 3:00 p.m. on the designated deadline (typically Tuesdays). Timesheets must be submitted on time. All timesheets received after the deadline will be processed within two pay periods. 

Instructions for Entering Time

Hourly Timesheet Completion Instructions (regular hourly or non-exempt employees)

Salaried Timesheet Completion Instructions (regular salaried or exempt employees)

Manual (DocuSign) timesheets should only be used to correct a previously submitted or missed timesheet. If you need to complete a manual timesheet, use this link: Regular Manual Timesheet

Instructions for Approving Time

Timesheet Approval Instructions (for all)

Contractual Employee Timesheets

All web timesheets for CONTRACTUAL employees must be submitted and approved by 3:00 p.m. on the designated deadline (typically Wednesdays). It is crucial that timesheets are submitted on time. All timesheets received after the deadline will be processed within two pay periods. 

Contractual Timesheet Completion Instructions (all contractual employees)

Manual (DocuSign) timesheets should only be used to correct a previously submitted or missed timesheet. If you need to revise or complete a manual timesheet, use this link: Contractual Manual Timesheet

Guidelines

• In general, staff timesheets should be completed and submitted via WebSIS. The manual (DocuSign) timesheet should only be used in the event the WebSIS timesheet is unavailable, there is a technical glitch preventing submission/approval, or a revision must be made to a previously submitted or missing timesheet.
• All staff time sheets must be submitted on a bi-weekly basis.
• Faculty members are not required to submit timesheets; however, check with your chair for any department-specific protocols.
• When an employee retires or resigns, supervisors must notify the OHR by submitting the separation here.
• Timesheets cannot be approved PRIOR to the pay period end date.  If you submit your timesheet early due to vacation, sick leave, etc., it cannot be APPROVED before the pay period end date.
• If you are a designated proxy, you are NOT authorized to approve your own timesheet.

Employees who are found in violation may be subject to sanctions by the University.

Payroll Schedules

Regular Payroll Schedule FY25

Contractual Payroll Schedule FY25

Faculty Payroll Schedule AY24-25

Adjunct Faculty Payroll Dates AY24-25

Timesheet Forms

Faculty Timesheet

Employee Timesheet (Regular)

Employee Timesheet (Contractual)