Out-of-State Travel

Travelers going Out-of-State/Country are required to submit an "Individual Request for Approval of Out-of-State Travel Form" (also known as a Travel authorization form) 30 days before the travel departure date.

* This link provides instructions on how to complete the Individual Request for Approval of Out-of-State Travel Form)

Out-of-State Travel Reimbursement

To request reimbursement for Out-of-State/Country travel costs, a traveler is required to submit a completed State of Maryland Expense Account (GAD Form X-5) within 5 days upon returning from their trip. (Please note that the Mileage rate has changed effective January 1, 2024. Make sure that you select the form that reflects the date of travel.) 

* This link provides instructions on how to complete the State of Maryland Expense Account Form (GAD form X-5)

Federal Joint Travel Expense Accounts

For federal travel approved for Federal Joint Travel rules and rates, the GAD form X-5 should be completed in compliance with the Joint Travel rules and rates. Otherwise, use the Morgan State University travel rules and rates.

1. Federally funded travel using Joint Travel rules and CONUS (continental US) rates
2. Alaska, Hawaii, and U.S. territories per diems (Federal funded Joint Travel only)
   Then click on Per Diem, then DTMO
3. International Travel per diems (U.S. Department of State web site)
4. GAD form X-5 form (State of Maryland Expense Account form)Select the form that is specific to your travel date(s).

For Federal Joint Travel:

1. If the University paid (is paying) for the conference or seminar, attach a copy of the conference itinerary to the completed expense account form.
2. Expense accounts are forwarded to the Office of Sponsored Programs after obtaining the department signatures. If approved by the Office of Sponsored Programs, OSP will give their approval with the signed stamp.
3. The OSP will forward the approved and stamped Federal Joint Travel expense accounts to the Comptroller's Office.  The Comptroller's Office review of the travel expense accounts will be based upon the Federal Joint travel rules and rates.