Office of the Comptroller
Stipend Submission
Instructions
When preparing a stipend, the departmental representative should request that each student complete a W9 form to ensure that the most updated address is given before the stipend request is prepared for submission to Sponsored Programs / Accounts Payable. It should also be used to ensure 100% accuracy of spelling of name, current address and social security number given by the student and should be signed and dated.
The Accounts Payable staff may also contact the department and request a copy of the W9 form to confirm or to verify the student’s information if there is a discrepancy between the information given on the memo and what is currently on the student’s financial record in Banner. The budget number including the Index, Fund, Org and Program WITH the account number 12042 for an undergrad student or 12043 for a graduate student or honorarium account# 02010, should also be referenced on the memorandum according to the category needed. In addition, the Accounts Payable department encourages the use of the attached stipend template for submission that can be used and submitted with a cover letter. Only one check can be ordered against one given (service period or month) can be ordered for each person on each stipend memorandum at least 3 weeks in advance of the memo date. Sufficient time should also be included for OSP approval before forwarding the approved stipend via DocuSign to Accounts Payable email address stipends.msuap@morgan.edu for AP staff to process.
Registering for direct deposit is also recommended by the State of Maryland Comptroller’s office for all students and vendors. View more information on Direct Deposit instructions.
When the process of ordering the check is completed and a check is issued by the State of Maryland Comptroller’s office, the checks for Under Grad and Graduate students will be returned to Morgan State University Bursar’s office for pick up. Check status can be researched when using the Bursar’s office website using the student’s Banner ID using the following link - http://bursar.morgan.edu/
Since Morgan State operates as a State of Maryland agency, the State Comptroller’s office website can be used by all students / payees to track payments and to retrieve check details. Students / payee can register by using the following link:
There is a tab on the website that says click here to register.