June 11 Announcement
Hotel Arrival/Reservations: If you have not prepaid or used a credit card to reserve your hotel but suspect that you may arrive after 1800, contact the hotel to ensure that your room is not released. If you room is prepaid, you do not need to contact the hotel beforehand.
Registration: If you are not staying at the conference hotel please attempt to visit it before Sunday dinner to register for the workshop. There will be a Registration table in the hotel lobby.
Programs: Printed programs will not be provided at the workshop, but are available here.
Instructions for Presenters
Posters should be no wider than 1 m, but may be vertically longer. Oral presentations should be 15 min. Those times will be strictly enforced.
Posters will be displayed on various types of panels provided by the hotel using pins or tape. Best is if you use a portrait orientation, not more than 1 meter wide. Also, please do not use paper that is especially heavy if you have a choice.
The durations for oral presentations will be strictly enforced as at earlier adjoint workshops. Greater time flexibility will be allowed for the questions or discussions after each talk (so you should not hear the session leader say, "We have time for only one question."). Speakers will have 15 minutes to present (with 2 exceptions) with remaining time reserved for questions.
Our main purpose at spending time and money to come together is not simply to hear what each other has done during the past year or two, but rather to learn some things that our colleagues think should interest us and to hear what others have to say about the works presented. Being together in the same room, with the focus on what you have presented, allows the audience a unique opportunity because of the other experts also present. We would like to hear from them both strengths and weakness in what you have done, how it connects with work others have done, and what implications, perhaps unexpected by you, it has for the future. For this reason, the discussion periods after each talk and the time allocated for poster presentation are critical.
The following are instructions about presentation preparation.
ESPECIALLY IF YOU HAVE NOT ATTENDED A PREVIOUS ADJOINT WORKSHOP, PLEASE CAREFULLY CONSIDER THE FOLLOWING:
Use the notation in Ide et al. 1997, Unified Notation for Data Assimilation. J. Met Soc. Japan, 75, 181-189 where possible. Any figures should have legible axis labels so that we can read units and understand what quantities are being plotted. All fonts, including graph labels, should be large enough to read from the back of a large classroom. This means that some scanned figures may require re-labeling. Do not use light colors, like yellow, that may become invisible with some projectors.
As you prepare your presentation, please design it to focus on teaching us all a few special things that you think we would find interesting or need to know. Do not simply attempt to impress us with all the fine things that you have done but without sufficient detail for us to actually follow and evaluate most of it. Assume that the audience is already familiar with the basic equations and ideas: several students and postdocs will be attending the tutorials on Sunday that will acquaint them with adjoint model applications and both general data assimilation. Some of your normal introductory material can therefore be skipped. Also assume, however, that most of us have never seen your specific work and therefore allocate sufficient time to adequately explain each slide. Unless the slides are sufficiently repetitious, this means perhaps as long as 1-2 minutes per well-designed, uncluttered slide. A slide with, for example, 16 postage stamp figures or a short video, rarely provides any real information in the time the audience is exposed to it. The audience will appreciate your making an effort to consider how to best teach us in the time or space provided for you. It also means that you cannot teach us everything that you may want, so choose what is both most interesting but also reasonably presentable in the time or poster space allocated.