Working Fund

The Working Fund is administered to provide limited payments for small emergency purchases, travel expenses and salary advances to employees who did not receive their paycheck in a timely manner. This function is located in the Montebello Complex, A-Wing - Room 216. All Working Fund disbursements are processed based on the availability of funds. 

  • Emergency Purchases - Purchases of this nature are reserved for rare occasions in which circumstances could significantly affect the daily operation of the University, if the purchase is not made. All emergency purchase requests must be made on the 'Morgan State University Request for Emergency Disbursement' form. Emergency disbursements will only be considered if the vendor will not accept a purchase order or purchasing card.

  • Travel Advances - Travel advances are considered upon receipt of an approved Individual Request for Approval of Out-of-State Travel (Comp01) with a checked Travel Advance box at the top right-hand corner the form.  The completed and signed Individual Request for Approval of Out-of-State Travel (Comp01) form is submitted to the Comptroller's Office General Accounting section for approval. Employees should process authorized registration fees and lodging expenses through a purchase order or a University purchasing card, thereby minimizing the amount of advance necessary. All employees are required to make common carrier travel arrangements through the  University's designated  travel  agency. Advances will not be given for airplane or train tickets. The travel advance check will be available up to 3 business days before the departure date. Employees incurring authorized travel expenses must submit a State of Maryland Expense Account Form (GAD X-5) to the Comptroller's Office within five days subsequent to the last day of the trip. Original receipts, supporting the reimbursement request, must be attached to the completed and signed original GAD-X-5 form. Please see the Travel section for additional information and access to forms on the Comptroller's Forms section.

  • Salary Advances - Please contact the Payroll Office regarding qualifications for salary advances. If approved, the Payroll staff will notify the recipient (employee) when the advance check will be available in the Bursar's Office located in Montebello- Room A-124. Salary advances are not deducted from the employee's payroll check.  The employee must repay the payroll advance via cash, check or money order to the University's Bursar's Office cashier within 3 working days of being paid and deliver the repayment receipt to the Working Fund Office located in Montebello - Room 216A. Please note that failure to timely repay a payroll advance could result in the debt being forwarded to the State of Maryland Central Collections Unit with an additional collection fee and/ or suspension of future payroll advance privileges.