2014 - 011 ADMINISTRATIVE ASSISTANT II

Job # 2014-011 (047564)
Job Type Classified/Confidential
Department Office of Internal Audit and Management Review
Class Code 2572
Bargaining Unit No
FLSA Status Non-Exempt
Pay Range 09
Posting Date February 27, 2014
Closing Date Open Until Filled

 

 

Department:  Office of Internal Audit and Management Review

 

Provides administrative secretarial and clerical support to Directors and associated administrators  in the Office of Internal Audit and Management Review, applying a comprehensive knowledge  of the office’s mission; exercises discretion and independent  judgment,  frequently; handles  highly confidential information and materials;  prepares, proofreads, and revises correspondence, memorandums, forms,  reports, and other materials using Microsoft Office suite  applications and other office programs and equipment; utilizes office management  knowledge and skills to assist the Auditors in achieving  goals related to expanded University coverage and accomplishment of the three-year audit plan; provides  secretarial services to support the Audit and Institutional Assessment Committee of the Board of Regents, as needed; receives and reads incoming correspondence and information, in order to summarize, prioritize, and provide to auditors/staff for review; determines appropriate background materials and documents to be attached with submissions to staff;  screens out items to be handled,  directly;  accompanies staff to take meeting minutes; transcribes dictations and taped discussions;  writes and signs routine correspondence and drafts replies to general inquiries on behalf of staff; reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy, conformance with general policy and factual correctness;  calls deviations or inadequacies to the writer's attention; enters, updates, retrieves and maintains information stored in files and databases; researches, analyzes, and summarizes information and source materials for reports, independently, and communicates findings; and performs other duties, as required.

Minimum QualificationsHigh School Diploma or GED.  Three (3) years of office experience providing administrative support, including the production of documents using automated equipment and software applications.  Demonstrated ability to type at least 50 wpm.

Note:  Applicants may be required to complete the institution's required skills assessment test(s) to be considered.  Some positions require specific skills such as word processing, spreadsheet, presentation, database, email, calendaring software, and internet proficiency.

Requirements: Knowledge of office practices, procedures and equipment; knowledge of business English; knowledge of the Microsoft Office Suite; skill in operating manual and automated office equipment; skill in maintaining clerical records; ability to work and think clearly under pressure; ability to maintain a professional demeanor; ability to understand and follow instructions; ability to interact with the public, employees, students  in a courteous and efficient manner; ability to plan, organize, prioritize, and execute multiple and continuing assignments with only general instructions; ability to communicate effectively.

To Apply Send letter of interest indicating Job #2014-011 and your salary requirements, along with the MSU Employment Application to: Morgan State University, Office of Human Resources, 1700 East Cold Spring Lane, Baltimore, Maryland 21251 or e-mail your information to jobs@morgan.edu.  EEO/AA

NOTE: THE DEPARTMENT WILL CONTACT ONLY APPLICANTS SELECTED FOR INTERVIEW.